Hosting an event can be a stressful ordeal, particularly if you’ve never done it before. There are countless things you need to think about.
How much is the event going to cost? Who are you going to invite? Is the event going to be catered?
However, before you start panicking, try to relax. It’s all going to be okay. With some prudent planning, hard work, and the right attitude, there’s no reason your event shouldn’t be successful.
We’re here to help. Keep reading for our top five tips for hosting an event that everyone can enjoy.
1. Determine Your Budget
First and foremost, you need to figure out how much money you’re working with. If you’re hosting a community event for your small business, consider working with other small businesses to expand your budget size, get more community involvement, and create some affiliate relationships along the way.
Your budget will determine everything from the venue and catering to the entertainment. If this is going to be a big event, you might also look to find other investors.
2. Lock Down the Venue
One of the most important tips in learning how to host an event is locking down the venue as soon as possible. This is especially important if the venue you want is in high demand.
Ideally, try to book the venue several months in advance. It’s much more likely to be available than if you were to book it a few days prior. Additionally, if something changes in your timeline or schedule, you’ll have time to make the proper adjustments.
If you need help finding venues, go to Event Nation to find a list of popular venues in your area.
3. Create a Guest List
Hosting an event also means deciding who you want to attend. Based on your budget and the capacity of the venue you’ve booked, you can refine your guest list. How many people do you want to attend the event?
Whether it’s a public or a private event, you need to get invitations out as soon as possible. Give people several weeks to plan their schedules around your event. If you invite them last minute, they’re less likely to attend.
4. Decide on Food and Drinks
Most often, hosting events means providing food and drinks. Depending on the event, this could be anything from finger-food snacks to full-course meals.
If you’re trying to save money and ensure maximum food for all of your guests, consider hosting an event that’s styled like a potluck. Your guest can bring their favorite dishes for everyone to enjoy. Just make sure everyone knows what to bring so you don’t end up with 30 bags of chips and no entrees.
5. Book the Entertainment
Finally, make sure you plan ahead and book the entertainment early. This is one of the most important tips for hosting events. You don’t want to be left scrambling a few days before your big day.
The right entertainment is vital for making an event memorable. Depending on your guests and what the event is for, this could be a live band, a stage magician, a hypnotist, etc.
Are You Planning on Hosting an Event Soon?
If you’re hosting an event soon, follow the steps listed above to make sure your big day goes off without a hitch. If you’re stressing out, take a deep breath and relax. It’s going to be okay!
And if you want more tips on how to plan an event and other business and personal advice, stick around for a while. Check out some of our other articles while you’re here. Our blog is full of great content created for readers like you.